We have a new feature that will let you create classes, group appointments (appointments with multiple clients), and workshops.

Here’s a quick preview:

Services now have a new option to make them a class.


Once you have a class, you can schedule them on your calendar just like you would a regular appointment.

You can add clients. (They will get automatically notified of their reservation.)

And you can remove clients. (They will automatically get notified of the cancellation.)


Clients can also schedule themselves in any upcoming classes that have openings.

Schedule Class

Finally, we have an advanced feature, where you can let clients schedule new classes themselves. This way they can join an existing class, or create a new class when there is available time on the calendar.

create class (advanced)


Flex Time

We added a new way for you to manage your schedule. We call it Flex Time.

It is now easy to take the day off, or even open up a day that you typically  don’t work.

The image below illustrates how you might open up one Saturday between 10am and 2pm.

Works Hours

We also made it much easier to adjust your overall work hours. You can now do this directly from your calendar.

That’s it. Easy.

2-way Google Calendar Sync

Do you use Google calendar? Do you wish that  all your Google appointments would show up in Schedulista, and vice versa?

Your wish has been granted. We are excited to introduce 2-way  Google Calendar.

All your Google appointments will appear in Schedulista and all your Schedulista  appointments will appear in Google calendar.


  • Adding a personal appointment in Google calendar will automatically block time out in your Schedulista calendar.
  • You can reschedule any appointment in either calendar, and the change will be reflected in the other calendar.
  • Google appointment data (such as title and description) in your Schedulista calendar will be hidden from all other Schedulista providers, including administrators.


Set up Instructions


Announcing Appointment Setup and Cleanup Time

Do you need extra time before an appointment to prepare? Do you need extra time at the end of an appointment to clean up?

As of today we have a new feature: Appointment Setup and Cleanup Time.

Online Appointment Scheduling - Add Setup and Cleanup Time

You can optionally configure setup and cleanup time per service.

Note: If you were previously including cleanup time in the total duration of your service (as a workaround), you can now take advantage of cleanup time.

Neither set up nor cleanup time will be revealed to your clients. An example:

You offer a “60-minute hot stone massage” that requires an additional 15 minutes to set up and 15 minutes to cleanup.

Your calendar is free from 1:00 pm on.

Your client will see a free time slot starting at 1:15 pm. If your client schedules this time, there will be a new appointment on your calendar that lasts from 1:15 pm until 2:15 pm, with a 15 minute buffer surrounding it.

We have had a fair amount of request for this feature, especially from massage therapists and from anyone needing to include travel time in their appointment.

As always, keep the ideas coming.

Online Scheduling & Marketing: Follow-up emails

Wouldn’t it be great to automatically send a follow-up email after a client comes in for an appointment. You could thank the client for coming in, ask for a review, or even offer a discount on the next appointment.

We have just added a new feature that lets you do all of this and more. Let me walk you through a few scenarios.

Offer a Discount for a Second Appointment

One interesting marketing scenario is to be able to offer a discount to first-time clients who schedule a second appointment. I’ll quickly show you how you might do this using the new follow-up email feature:

I would only like to offer this special if it is the client’s first appointment, if the client does not already have another appointment scheduled, and if the client came in for specific service.

Above, you can see I’ve configured Schedulista to do just that.

Note: Schedulista will only send one follow-up email per appointment. If two follow-up email templates are a match, Schedulista will choose the most specific match.

Here is a preview of what the follow-up email will look like:

Ask for a review

Getting Internet reviews  is a great way to help grow your business. But for many of us, asking clients directly for reviews is uncomfortable.

In the screenshot above, I have configured Schedulista to send a follow-up email if the client has come in at least three times.

A preview of what the follow-up email will look like:


A special thanks to all of our customers who have shared their experiences and insight into how they promote their businesses. We built this feature for you. I hope this new feature helps you grow your business.

Happy Marketing!

Want more control over which services are booked when?

Would you prefer to limit some services to particular days or specific start times?

Are your Groupon clients filling up your entire schedule to the detriment of your existing clients?

We have a new feature that helps you solve these kinds of problems.

Here is how it works:

Instead of having appointments booked on an interval (say every hour), you now have the option to let clients book only at specific times. You can also have custom settings for individual services.

The screenshot above shows an example (note: you can set this up yourself under /settings/policies).

In the screenshot, I have set up my schedule so that most services can be booked every hour. But, my Groupon Haircut, and my Living Social Haircut has been configured to be available at only 1pm and 2pm  Monday-Friday, and 3pm on Monday, Tuesday and Wednesday.

I have personally helped a lot of our customers achieve similar results through complicated workarounds. I’m glad to say, those days are over.

Send me email, or leave a comment here. I’d love to hear your stories on how this new feature is working out for you –

Schedulista featured in GeekWire

The folks over at Geekwire were kind enough to write us up — Ex-Google engineers guide Schedulista to profits after just 6 months.

We’ve been heads down for the first six months of Schedulista’s existence, so it was a fun change to spend some time sharing our story.

Felix Livni and Lowell Manners at Schedulista HQ.

After our brief moment of fame, we’re headed back to the software salt mines to crank out the next set of new features. We’ve got some exciting stuff on the way.

Special thanks to all of you, we could never have come this far with out you. I’m sure the next six months will be even better than the last.

Schedulista + MailChimp

Today we are announcing Schedulista + MailChimp integration.

  1. Automatically keep your client records up to date in MailChimp. No more need to import and export email addresses manually.
  2. The ability to highly target email campaigns, for example:
    • Clients who came in for a particular service
    • Clients who have been in only once
    • Clients who have not been in in the last three months